We are looking for a Project Coordinator to join our Construction team at Quail Creek!!

PURPOSE OF POSITION /SUMMARY

This position is responsible for the day-to-day administrative tasks at the production level, especially file flow to office staff, corporate and sub-contractors. The Project Coordinator reports directly to the Project Manager and supports the Construction staff. Works to maintain all administrative functions of construction including house releases, closings, utilities and file maintenance. Support Customer Care Team with incoming calls and ticket maintenance as needed. If applicable, works together closely with Customer Care Administrator to do so. Performs other job duties as assigned by Project Manager.

PRIMARY ACCOUNTABILITIES

• Responsible for file preparation and review, processing production releases, including coordination with purchasing, upload to BuildPro and distribution
• Responsible for record keeping and filing, ex: community contact lists, dust control, rain logs
• Inputs sales information, updates even flow & work in progress schedules weekly
• Processes all late change addendums and upload to BuildPro
• Applies for utility service applications (power, sewer, gas, water) and housing permits
• Coordinates with purchasing for change orders as needed
• Orders office supplies
• Answers incoming calls for Construction and has contact with buyers in reception area
• Responsible for managing month end reports and distribution
• Issues extra purchase orders for community scopes as requested by Project Manager
• Responsible for input of progress for payment to sub-contractors and bill processing
• Coordinates with accounting for credit card processing, invoice processing and reconciliation and job cost report analysis
• Assists Project Manager with preparation, note taking and follow up for weekly meetings
• Communicate with Sales, Design, Corporate, Title and Home Mortgage to coordinate ongoing production and closings as needed
• Monitor payroll by tracking employee time off and processing expense reports
• Prepares for closings by scheduling with homeowner and keeping the buyer orientation and closing calendars updated

EXPERIENCE/EDUCATION/COMPUTER/TECHNICAL REQUIREMENTS

• 2 years experience in administrative office position.
• Proficient typing, grammar, vocabulary, writing and math skills
• Microsoft Suite, AS400 Experience, Web-based software experience such as iSynergy and BuildPro.
• Valid Drivers License

Quail Creek, located in the Green Valley area in the Town of Sahuarita, is a master planned active adult community for the 55 population with more than 2,500 homes. Employees work at many of the amenities serving the residents of the community. These amenities include championship golf courses, tennis courts, swimming pools, creative arts studios and a clubhouse, a recently renovated Grille, a library and fitness center.

EEO: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

*Full-Time employees are offered a comprehensive and competitive benefits package including medical, dental, vision, company paid life insurance; paid sick, vacation and holidays; and 401(k) plan with a company match

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Green Valley, AZ 85614: Relocate before starting work (Required)

Work Location: In person